Payroll Manager

  • Location
    Los Angeles, California
  • Job type
  • Category
    Creative & Marketing - Advertising

A  Marketing Firm in Los Angels is seeing a Payroll Manager with multi-state experience. The Payroll Manager will manage the entire payroll function, ensuring pay is processed on time, accurately, and in compliance with federal, state and local payroll laws. The individual must have multi-state payroll experience and knowledge of California wage & hour law, IRS tax code and Department of Labor regulations as it relates to payroll and retirement plans. The ideal candidate is analytical and methodical with deep knowledge of payroll regulations.

 

Payroll Duties:

  • Manage and process the multi-state bi-weekly payroll function, including quarterly and annual tax returns, W-2’s, amendments, discrepancies, and audits for the U.S. based employees.
  • Demonstrate expert knowledge in wage & hour laws, specifically California and Los Angeles County wage & hour laws.
  • Ensure the payroll system is configured in accordance with all federal, state, county and city laws and the payroll processing adheres to laws and regulations.
  • Working knowledge of FLSA.
  • Review timecards and follow-up on discrepancies or completeness as required.
  • Ensure payroll is processed accurately and on time each pay cycle.
  • Review all HR data entered into the Human Resource Management Systems (“HRMS”) (Paylocity) by HR team members; ensure all data entered is accurate and complete.
  • Enter all employee data (e.g., new hires, terminations, salary and personal changes, etc.) into the HRMS; ensure data is accurate and complete. Update all employee data in the HRMS as required.
  • Enter all earnings, deductions, involuntary deductions (e.g., wage garnishments, child support orders, etc.) into the payroll system and other data as directed by HR and Finance team members and ensure data is accurate and complete.
  • Process all additional compensation, such as bonuses and quarterly commissions, in accordance with wage & hour laws.
  • Demonstrate knowledge of leave of absence regulations and coordination of benefits practices.
  • Demonstrate knowledge of processing, calculating and explaining SDI and other state funded programs.
  • Act as primary liaison with all employees on payroll questions and requests.
  • Responsible for all Time & Labor set up for new hires and perform training to new hires and existing staff as required.
  • Determine appropriate taxation of all employee earnings and fringe benefits.
  • Research and resolve tax discrepancies related to payroll tax return filings.
  • Abide by generally accepted accounting principles and internal procedures and controls to protect and preserve the Company’s assets.
  • Responsible for creating the journal entry and providing complete, accurate and timely data to the Director of Accounting.
  • Responsible for reconciliation of accrued vacation and sick time, benefit and payroll withholding accounts.
  • Demonstrate ability to generate routine and ad hoc reporting to stakeholders including SVP, HR and CFO.
  • Partner with HR to create and/or update payroll policies as needed.
  • Ensure all deferrals into the retirement plans are funded accurately and timely; ensure all deductions to FSA and other benefit portals are entered accurately and timely.
  • Demonstrate ability to understand Los Angeles Tourism’s 401(k) Plan (“Plan”) stipulations and 401(k) and IRS regulations in general.
  • Ensure all deferrals and employer match contributions adhere to the Plan and to IRS and DOL regulations.
  • Perform routine audits of deferrals and funding and Plan compliance; report results to CFO.
  • Act as primary liaison for all retirement plan inquiries.
  • Collaborate with CFO on review of compliance testing, Form 5500’s and related filings
  •  

    EDUCATION & EXPERIENCE REQUIRED:

  • Bachelor’s Degree preferred and a minimum of 9-11 years of payroll experience required. Must have multi-state payroll experience. Active member of the American Payroll Association a plus. Certified Payroll Professional (CPP) preferred.
  •  

    KNOWLEDGE, SKILLS, ABILITIES REQUIRED:

  • Highest standards of professional and ethical conduct, operating at the utmost level of integrity, confidentiality and transparency.
  • Hands on knowledge/use of a HRMS (e.g., ADP, PayChex, PayCom). Preferred experience with Paylocity.
  • Strong analytical and problem-solving skills.
  • Significant experience managing complex budgets and aligning budgets with business strategies.
  • Knowledge of California wage & hour law, IRS tax code and Department of Labor regulations as it relates to payroll and retirement plans.
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; participating in professional societies.
  • Must be proficient in MS Office (Word, Excel, PowerPoint).
  • Excellent verbal, written, interpersonal communication and presentation skills.
  • Dependable, great attitude, highly motivated and a team player.
  • Possess strong organizational skills and attention to detail.
  • Ability to multi-task and meet multiple deadlines. Ability to work in a changing environment.
  • Ability to communicate effectively across various departments.
  •  

    Please get in touch with Alissa if qualified and send your resume to: alissa.do@AdeccoNA.com

    Equal Opportunity Employer/Veterans/Disabled. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.adeccousa.com/candidate-privacy/. The Company will consider qualified applicants with arrest and conviction records.



    Equal Opportunity Employer/Veterans/Disabled

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adeccousa.com/candidate-privacy

    The Company will consider qualified applicants with arrest and conviction records

    • Apply with Adecco

    Reference number US_EN_99_027398_1992893